PROJECT COORDINATOR TELCO 2 Posts / PCT-CLP-JAC

Our Client, with group companies in Mobile Telecommunication, Mining & Hospitality (resort&hotel) Business is seeking urgently for

PROJECT COORDINATORS (2 Persons) 

(Tasks: Administration, Procurement, Implementation)

Infrastructure provider based in Jakarta with Hardware and Telco Services that cover East Java, Sumatra, Halmahera and Jakarta City.

The Company is rapidly expanding and requires a competent team to assist in the delivery of rollout progress while enjoying the challenges of working within a unique and growing IT sector in Indonesia.

Our values include Honesty, Commitment and Team work and our Vision is to be competitive in the Provision of Telecommunication Infrastructure and Services in Indonesia.

JOB DESCRIPTION

The ‘Project Coordinator’ role covers three (3) areas of responsibility: 

Project Administration: Planning/Coordination/Reporting

Project Procurement: Equipment Scheduling/ Vendor Liaison/ /Inventory Tracking

Project Implementation:  Task Delivery/Timeline Coordination/Quality Assurance

SKILLS/QUALIFICATIONS:

· University degree in either:  Management, Engineering, IT Communications or any other relevant industry

· Minimum 4-5 Yrs Project experience

· Fluent English (Written/Oral) Skills

· Advanced Excel, Microsoft Project Office, Word, PowerPoint

· Excellent & Proven Time Management and Communication skills.

QUALITIES

· 100% Commitment to Agreed Timelines

· Honest and Uncompromising to the Company

· Proactive and Forward Thinking towards the Project

· Self Motivated with Quality Decision Making

·  Easily  Communicate with Project Team members

RESPONSIBILITIES

· Project Administration:

a. Planning: Microsoft Project Management Data Input and Updates

b. Coordination: Plan & Coordinate the Daily Tasks for Team Members

c. Reporting: Weekly Report Preparation & Delivery to Management

Including:

1.Progress Against the Project Plan & Timelines

2.Next Week’s Planned Activities

3.Management Escalation Attention

· Project Procurement:

a. Equipment: Planning, Scoping and Scheduling including Price Negotiation and Best Project Solution

b. Vendor Liaison: Daily Liaison to Allocated Vendors in accordance with Project Plan Requirements

c. Inventory Tracking: Identification, Labeling and Data Base Updates

· Project Implementation:

a. Task Delivery: Plan, Analyze and Deliver all Tasks in accordance with the Agreed Project Plan

b. Timeline Coordination: Coordinate all Tasks on Time and on Budget without Compromise

c. Quality Assurance: Test and Ensure that all Project Tasks  completed in accordance with Agreed Quality Levels

KEY PERFORMANCE MEASURES/INDICTORS (KPI)

This role has three (Key) Performance Measures:

· Consistent and Effective Project Team Coordination (including Delivering to Timelines) based on Agreed Standards

· Fair and Uncompromising Procurement Activities based on Stated Management Procurement Guidelines

· Quality Project Implementation that Undertakes Testing and Reporting that Identifies the High Level of Coordination

Current Projects include:

·  USO Rollout; (1,592 Sites) and (internal)NOC  & Help Desk Development

·  GSM Pilot & Infrastructure Rollout; Vendor Negotiation, Operator Rollout and NOC Implementation

·  QDC Development & Opening; Building Finish Off, Operational Implementation and Marketing Planning

Working Location: Jakarta Pusat

Salary Range: Open

Send CV to : LHutabarat@jac-recruitment.co.id
Put email Subject : ESC-CLP-JAC

Executive Secretary 2 POSTS / ESC-CLP-JAC

Our Client, with group companies in Mobile Telecommunication, Mining & Hospitality (resort&hotel) Business is seeking urgently for

EXECUTIVES SECRETARY (2 Posts)

Role includes:

1. Facilitating the Administration, Secretarial and Coordination requirements of three (3) Company Executives

2. Job Sharing the ‘Corporate Secretary’ role with two work hour windows for two (2) people:

a.       09.00 - 18.00 hrs (including1 hr meal break)   - (Secretary 1)

b.      14.00 – 23.00 hrs (including 1 hr meal break)  - (Secretary 2)

JOB DESCRIPTION

The ‘Corporate Secretary’ role covers three (3) areas of responsibility: 

· Corporate Administration support to the three Company Executives: 2 local & 1 Expatriate

· Personal Representation on behalf of the three Executives to all Clients, Contractors, Partners and Associates

· Project Support to project team members that may require adhoc Administration Assistance and Coordination 

SKILLS/QUALIFICATIONS

·         Minimum 3  yrs Corporate Administration support experience at Executive level

·         Fluent English (Written/Oral) Skills

·         Advanced Excel, Microsoft Project Office, Word, PowerPoint

·         Excellent & Proven Time Management and Interpersonal skills

QUALITIES

· 100% Commitment to support the three Company Executives

·  Honest and uncompromising work ethics toward the Company

·  Proactive and Forward thinking to anticipate issues and fix before they occur

·  Self Motivated with Quality  and Independent Decision making attributes

·  Sound Communication and Interaction with all Project Team members

RESPONSIBILITIES

The ‘Corporate Secretary’ Responsibilities focus on supporting the three Executives and include:

· Plan: Daily Schedules, Meeting Priorities, Room Allocation, Meal & Refreshment Breaks

· Coordination: Daily Meeting, Filing/Documentation Management, Travel Bookings, Guest Reception

· Deliver:  Minutes of Meetings, Letter Drafts, Spreadsheet Compilation, Presentation & Proposal Packs

· Facilitate Tasks: Office Boy, Executive Drivers any Temporary staff activities

· Maintain: Executive Contacts & Business Card Registers, VIP Register, Visitor Register, Inventory Register

· Report:

o        Stationary, Kitchen and Toilet Stock/Orders  

o        Staff Attendance Log/Absentees/Sick/Leave figures   

ADMINISTRATION PROJECTS

The following Administration Projects should be delivered within an agreed time frame:

· Corporate & Personal Document and File Registry

· Executive Contacts Register (Outlook and Hard copy)

· Office Inventory Register

· Travel & Reconciliation Process

Working Location: Jakarta Pusat

 Report to : Top Executives

Salary Range: Open

Send CV to : LHutabarat@jac-recruitment.co.id
Put email Subject : ESC-CLP-JAC

please stated which shift you prefer (1 or 2)