Recruitment - Indonesia

Recruitment - Indonesia
Recruitment for Supervisor, Managers, & Specialist

Thursday, 20 January 2011

Executive Secretary 2 POSTS / ESC-CLP-JAC

Our Client, with group companies in Mobile Telecommunication, Mining & Hospitality (resort&hotel) Business is seeking urgently for


Role includes:
1. Facilitating the Administration, Secretarial and Coordination requirements of three (3) Company Executives
2. Job Sharing the ‘Corporate Secretary’ role with two work hour windows for two (2) people:
a.       09.00 - 18.00 hrs (including1 hr meal break)   - (Secretary 1)
b.      14.00 – 23.00 hrs (including 1 hr meal break)  - (Secretary 2)

The ‘Corporate Secretary’ role covers three (3) areas of responsibility: 
· Corporate Administration support to the three Company Executives: 2 local & 1 Expatriate
· Personal Representation on behalf of the three Executives to all Clients, Contractors, Partners and Associates
· Project Support to project team members that may require adhoc Administration Assistance and Coordination 

·         Minimum 3  yrs Corporate Administration support experience at Executive level
·         Fluent English (Written/Oral) Skills
·         Advanced Excel, Microsoft Project Office, Word, PowerPoint
·         Excellent & Proven Time Management and Interpersonal skills

· 100% Commitment to support the three Company Executives
·  Honest and uncompromising work ethics toward the Company
·  Proactive and Forward thinking to anticipate issues and fix before they occur
·  Self Motivated with Quality  and Independent Decision making attributes
·  Sound Communication and Interaction with all Project Team members

The ‘Corporate Secretary’ Responsibilities focus on supporting the three Executives and include:
· Plan: Daily Schedules, Meeting Priorities, Room Allocation, Meal & Refreshment Breaks
· Coordination: Daily Meeting, Filing/Documentation Management, Travel Bookings, Guest Reception
· Deliver:  Minutes of Meetings, Letter Drafts, Spreadsheet Compilation, Presentation & Proposal Packs
· Facilitate Tasks: Office Boy, Executive Drivers any Temporary staff activities
· Maintain: Executive Contacts & Business Card Registers, VIP Register, Visitor Register, Inventory Register
· Report:
o        Stationary, Kitchen and Toilet Stock/Orders  
o        Staff Attendance Log/Absentees/Sick/Leave figures   

The following Administration Projects should be delivered within an agreed time frame:
· Corporate & Personal Document and File Registry
· Executive Contacts Register (Outlook and Hard copy)
· Office Inventory Register
· Travel & Reconciliation Process

Working Location: Jakarta Pusat
 Report to : Top Executives

Salary Range: Open

Send CV to :

Put email Subject : ESC-CLP-JAC
please stated which shift you prefer (1 or 2)

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